* Administering Health, Pension and Vacation Benefits For the Men and Women Who Help Build the Southwest *
The 1095-B is a new IRS tax form required under the Affordable Care Act (ACA). Starting with tax year 2015, if you or a family member were covered under a government-approved medical health Plan at any time during the year, then your health coverage provider must produce this form, indicating which months such coverage existed, and for whom.
A copy will be sent to…
This form serves two main purposes. As applicable, it will help you, as a taxpayer…
Be sure to retain this form with all your other supporting tax documents. You should not send it in with your tax return. If someone helps you prepare your tax return, you should make sure they are aware of this form. Ask your tax preparer or advisor if you have specific questions while filing your taxes. Everyone’s tax situation is different, and Carpenters Southwest Administrative Corporation is not able to give you tax advice. Also, be sure to read the form's "Instructions for Recipient," as well as any supplemental inserts. Visit the IRS web page on this topic to learn more.
The 1095-C is a new IRS tax form required under the Affordable Care Act (ACA). Starting with tax year 2015, if you were employed an average of 30 hours per week in any month, by an employer who is required by the ACA to either provide or offer you government-approved medical health coverage, then that employer must produce this form.
A copy will be sent to…
This form serves two main purposes. As applicable, it will help you, as a taxpayer…
Be sure to retain this form with all your other supporting tax documents. You should not send it in with your tax return. If someone helps you prepare your tax return, you should make sure they are aware of this form. Also, be sure to read the form's "Instructions for Recipient," as well as any supplemental inserts. Ask your tax preparer or advisor if you have specific questions while filing your taxes. Everyone’s tax situation is different, and Carpenters Southwest Administrative Corporation is not able to give you tax advice. Visit the IRS web page on this topic to learn more.
Eligibility is granted by working 360 hours in a calendar quarter. For example, if you have at least 360 hours in January, February and March you will have coverage during May, June and July. Participants need a total of at least 360 hours (work hours and/or reserve hours) worked by contributing employers in order to qualify for coverage for the next eligibility quarter as shown in the chart below. The number of work hours required for initial eligibility by participants that have never been covered under the Active Plan will be 300 hours in a work quarter. After initial eligibility has been established, the work hour requirement will revert to the normal 360 hours for any subsequent eligibility quarter.
|Work Quarter||Eligibility Quarter|
|If you have at least 360 hours by the close of the following 3 months:||You have coverage during the next following 3 months of:|
|January, February, March||May, June, July|
|April, May, June||August, September, October|
|July, August, September||November, December, January|
|October, November, December||February, March, April|
Your eligible dependents will become covered on the date your coverage is effective or on the date you acquire the dependent, whichever is later, providing all documents required for eligibility are received and approved by the Trust.
Any spouse or child that is eligible under the Trust as an employee (carpenter or special class employee) cannot also be eligible as a dependent. Nor can children be covered as dependents of more than one employee (carpenter or special class employee) under the Trust.
Plans vary by state and are based on a participant’s active status. First-time eligible participants are only eligible to enroll in an HMO Plan until the next Open Enrollment is offered. (The Fee-For-Service PPO Medical Plan Option is generally available only after you have completed a year of coverage under one of the HMO Options). The PPO Dental Plan is only for active participants that reside outside of a DMO service area. In addition to the Medical and Dental Options, the Trust provides a Vision Plan which you do not need to enroll in because you will automatically be enrolled once the Administrative Office receives your medical enrollment application. Contact the Administrative Office for information on the Plans you are currently enrolled or see the Open Enrollment Benefit Comparison.
You can refer to your paycheck stubs or you can call the Administrative Office for a monthly breakdown of your hours.
The length of your coverage depends on the amount of Health and Welfare work hours reported to the Administrative Office on your behalf by your employer(s). The number of hours needed to qualify for eligibility under the Active Plan is 360 hours. The number of hours increased from 300 hours to 360 hours beginning January 1, 2015. If you work more than 360 hours during a work quarter, the excess hours will be credited to your reserve account. The current reserve account maximum is 720 hours. For first-time participants, the number of work hours required for initial eligibility by participants that have never been covered under the Active Plan will be 300 hours in a work quarter. After initial eligibility has been established, the work hour requirement will revert to the normal 360 hours for any subsequent eligibility quarter.
Each year the Trust has an annual Open Enrollment period where participants can change their Plans. Plans vary by state and are based on a participant’s active status. More information about Plan benefits is available on this website under the Health & Welfare Tab.
Identification Cards are mailed directly from the Health Plan you have selected. Please allow up to two weeks for your Identification Cards to be mailed to you. In most cases you can also go to the Health Plan’s website and print your own Identification Cards. If you need additional assistance, please call the Administrative Office.
Yes, but first contact the Administrative Office to confirm you are properly enrolled and verify your address.
An address change must be submitted in writing to the Administrative Office. You can either print an Address Change Form here or send a letter to the Administrative Office with your new address information. The letter must include the participant’s full name, social security number or UBC number, new address, and have the participant’s signature and date. The address change will not be accepted without the participant’s signature. The Address Change Form and/or participant’s Address Change Letter may be sent by mail or fax to the following address: 533 South Fremont Avenue, Los Angeles, CA 90071-1706, Fax: (213) 739-9321.
You may submit copies of your employer paycheck stubs for the work quarter. Your paycheck stubs will be referred to the Trust’s Audit & Collection Department for review. The Administrative Office will notify you in writing of the outcome of your paycheck stub audit.
Please call the Administrative Office. You will need to submit the original Certified Death Certificate to the Administrative Office with the participant’s social security number or UBC number. The Administrative Office will verify that a Designation of Beneficiary Form is on file and help guide you through the process of how to submit a Death Claim for Life Insurance.
The Administrative Office documents and processes Reciprocity Forms as they are received and notes if hours have been transferred from another Trust Fund. Call the Administrative Office to verify the receipt of your form.
If you take a job outside of the Southwest Carpenters jurisdiction and you want to have your hours transferred from an outside Trust Fund, then you will need to complete and sign a Reciprocity Form. On your behalf, the Trust will request your Health and Welfare and/or your Pension hours worked under another Trust. Reciprocity Forms must be submitted to the Administrative Office within 60 days from the date worked to avoid an interruption of health coverage. If you need additional information regarding your reciprocal request, please call the Administrative Office.
When you are a newly eligible participant or have lost coverage for two eligibility quarters, the Trust requires you to enroll in an HMO/EPO Health Plan. You may change your Plan only during the Trust’s annual Open Enrollment period or if you reside outside of the HMO service area. (The Fee-For-Service PPO Medical Plan Option is generally available only after you have completed a year of coverage under one of the HMO Options).
If you did not select a Medical or Dental Plan during Open Enrollment and you are eligible for coverage, contact the Administrative Office for more information.
If an eligible individual who is an employee enters full-time active duty in the Uniformed Services of the United States, such individual and his dependents shall cease to be eligible individuals unless such eligible individual submits a written election to continue health coverage to the Administrative Office within 60 days of entering the Uniformed Services full time. If properly elected, coverage will be continued on a self-pay premium basis for up to 18 months.
First, you must contact your HMO Plan to inquire about the status of your bill. If the issue is not resolved, you can contact the Administrative Office and they can contact the HMO Plan on your behalf to try to resolve the issue.
To appeal a denial of a benefit, submit a written appeal letter to the Administrative Office as soon as you receive the denial. Failure to submit the appeal in a timely manner may result in a denial, which cannot be overturned. More information on the Health and Welfare Appeal Process is available on this website.
For the Fee-for-Service PPO Medical Plan, benefits are limited to coverage in the United States unless you are temporarily traveling or on vacation outside of the country and need to see a doctor. Treatment must be deemed a medical emergency in order to be covered. You must pay for the charges and submit an itemized bill, which includes the dollar amount, diagnosis, a breakdown per procedure, and the health provider’s name, address and telephone number. For the HMO Medical Plans, please contact your Health Plan directly for Plan coverage on emergency services outside of the United States.
The Trust only offers one Vision Plan to participants. It is the United Healthcare Vision Plan. If you have questions about network vision providers or the benefits available, contact United HealthCare toll free at (800) 638-3120 or visit their website at www.myuhcvision.com.
If you are enrolled in an HMO or EPO Medical Plan, your prescription drugs are covered by the HMO or EPO Health Plan. Refer to the benefit booklet issued by your HMO or EPO on how to obtain prescription drugs. If you are enrolled under the Fee-for-Service PPO Medical Plan your prescription is covered under the Express Scripts Plan. Under the Express Scripts Plan, you may take your prescription to a participating pharmacy or you may use the Express Scripts Mail Order Pharmacy. To contact Express Scripts, call (800) 987-7836 or visit www.express-scripts.com.
No, if you reside within our DMO Service area, you must enroll in a DMO Dental Plan. If your primary residence is outside a DMO service area the Delta Dental PPO Plan is available.
No, changes to your Plan can only be made within the Open Enrollment period, unless you move outside an HMO/EPO or a DMO service area. For more information contact the Administrative Office.
Our next annual Open Enrollment period begins November 2016 for Plan changes effective January 1, 2017. If you have moved out of your current Plan’s service area please contact the Administrative Office at (213) 386-8590 or (800) 293-1370
The monthly premium rates depend on the Plan(s) you were enrolled in at the time of termination of your coverage. The amount of the premium due is included in the COBRA Election Notice sent by the Trust after a qualifying event has occurred.
Call the Administrative Office to verify the receipt of your COBRA payment.
The duration of COBRA coverage depends on the reason for termination of eligibility. For example, if the loss of coverage is due to a lack of hours worked; COBRA coverage lasts up to 18 months. COBRA coverage for a divorce or a death, however, is up to a maximum of 36 months. For more information on how long you can pay COBRA, refer to your Summary Plan Description booklet or contact the Administrative Office.
As a result of health care reform (the Affordable Care Act; commonly referred to as “Obamacare”), health care coverage is available to most individuals and families through the Health Insurance Marketplace. We recommend participants losing coverage under the Trust check out the coverage available to them through the Marketplace as an alternative to enrolling in the Trust’s COBRA continuation coverage.
The Marketplace offers “one-stop shopping” to find and compare private health insurance options. In the Marketplace, you could be eligible for a new kind of tax credit that lowers your monthly premiums and cost-sharing reductions (amounts that lower your out-of-pocket costs for deductibles, coinsurance, and copayments) right away, and you can see what your premium, deductibles, and out-of-pocket costs will be before you make a decision to enroll. Through the Marketplace you’ll also learn if you qualify for free or low-cost coverage from Medicaid or the Children’s Health Insurance Program (CHIP). You can access the Marketplace for your state at www.HealthCare.gov.
Coverage through the Health Insurance Marketplace may cost less than COBRA continuation coverage. Being offered COBRA continuation coverage won’t limit your eligibility for coverage or for a tax credit through the Marketplace.
If you sign up for COBRA continuation coverage, you can switch to a Marketplace Plan during a Marketplace Open Enrollment period. You can also end your COBRA continuation coverage early and switch to a Marketplace Plan if you have another qualifying event such as marriage or birth of a child through something called a “special enrollment period.” But be careful though—if you terminate your COBRA continuation coverage early without another qualifying event, you’ll have to wait to enroll in the Marketplace coverage until the next Open Enrollment period, and could end up without any health coverage in the interim.
Once you’ve exhausted your COBRA continuation coverage and the coverage expires, you’ll be eligible to enroll in the Marketplace coverage through a special enrollment period, even if the Marketplace Open Enrollment has ended. For more information go to www.HealthCare.gov.
One of the changes required by the Affordable Care Act (ACA) is the “individual shared responsibility” provision, which requires that just about everyone have a minimum level of coverage or pay a penalty starting on January 1, 2014. Your health insurance coverage can come from your (or your spouse’s) employment, through a policy you buy on your own, or through a government-sponsored program like Medicare or Medicaid. Information on the individual shared responsibility provision can be found on the following websites:
All pension contributions are paid by participating employers. No contributions are required from you nor are they permitted.
Generally, no. Pension payments are paid as a lifetime benefit unless the actuarial present value of your monthly lifetime benefit is less than $5,000.00.
All change of addresses must be submitted in writing to the Administrative Office located at 533 S. Fremont Avenue, Los Angeles, CA 90071-1706 or faxed to the Pension Department at (213) 739-9369. Address Change Form is available on this website.
If you are married, pension benefits will be paid to your surviving spouse, provided that you have been married at least 1 year prior to your death. If you are not married, your designated beneficiary will receive 36 monthly payments equal to the amount you would have received had you retired at age 65.
Contact the Administrative Office or you may submit a written request to 533 S. Fremont Avenue, Los Angeles, CA 90071-1706.
It is recommended that you request an application and submit it to the Administrative Office 60 to 90 days prior to the date you wish to commence benefits.
Generally, 30 to 45 days from your effective date of retirement.
Pension checks are mailed the last business day of the month.
Yes. To sign up for direct deposit, you can contact the Administrative Office to request an Electronic Funds Transfer Form, or you can print the form from our website and mail or fax it to the Administrative Office.
You may change your Federal Tax Withholding by completing a new Withholding Form. The W-4P can be printed from our website or you may contact the Administrative Office to request a form be mailed to you.
Yes, 1099-R’s are generally mailed out the last week of January every year.
No, once pension payments begin the form of payment cannot be changed.
Yes, your monthly benefit will be increased the month following his/her death, provided you file a copy of the death certificate within 12 months of the date of death.
Generally, no. Contact the Administrative Office for information regarding Prohibited Employment before and after Normal Retirement Age (65).
If you have not received your check by the tenth business day of the month, you must submit a written request to the Administrative Office to have the check re-issued.
No, your spouse at the time of your retirement remains your designated beneficiary as your subsequent marriage or divorce will not affect survivor benefits.
Yes, you must notify the Administrative Office in writing within 15 days of your return to work in Prohibited Employment. Your pension benefits will be suspended for any calendar month that you work and if you are under the age of 65, your pension benefits will be suspended for an additional 6 months upon your re-retirement.
You must submit a written request (benefit resumption notice) to reinstate your benefits, indicating your last day of work in Prohibited Employment. Your benefits will be recalculated to include additional accruals, if any, and reinstated after the suspension period is fulfilled and recovery of benefits owed, if any.
You may submit a detailed job description to the Pension Department requesting a determination be made if the type of work would be Prohibited Employment.
The months of September through February are included in the July Vacation distribution.
The months of March through August are included in the December Vacation distribution.
You can obtain a Vacation Request for Benefit Form on this website or call the Administrative Office at (213) 386-8590 or (800) 293-1370 and have a form mailed or faxed to you.
Yes, the Vacation Department fax number is (213) 739-9390. You can also email your form to email@example.com to the attention of the Vacation Department.
Checks are mailed by regular mail. Please allow up to 10 business days for delivery of your Vacation check before you send in a stop payment request.
Please allow up to 24 business hours for the funds to deposit into your bank account, and allow an additional 48 business hours if you have a Federal Credit Union because their hours of operation are different.
You can update your address when you mail in your Vacation Form; just make sure you print your address legibly at the bottom of the form. You can also find a Change of Address Form on our website.
Please contact the Administrative Office at (800) 293-1370 to obtain information on hours reported and available to you for your Vacation distribution.
Please submit a Vacation Claim Form to the Administrative Office with legible copies of your paycheck stubs. Your paycheck stubs will be referred to the Audit & Collection Department for review and the Administrative Office will notify you in writing of the outcome of your audit. Please allow up to 30 to 90 days for a response.
Checks are considered to be stale dated if they are not cashed within 6 months of the date of issue. If you have a Vacation check that has not been cashed within 6 months of the issue date, contact the Administrative Office.
If you are eligible during the Open Enrollment period, you will receive a notice from the Administrative Office with instructions on how to enroll. Our next annual Open Enrollment period begins November 2016 for Plan changes effective January 1, 2017. If you have moved out of your current Plan’s service area please contact the Administrative Office at (213) 386-8590 or (800) 293-1370.
No, parents are not eligible to enroll on your Health Plan. For more information contact the Administrative Office at (213) 386-8590 or (800) 293-1370.
Yes, you can cover your dependent child up to the age of 26 if you have provided the Administrative Office with all the required documentation.
Yes, if you are the legal guardian or awarded legal custody of your siblings, they may be considered eligible dependents. For more information please contact the Administrative Office at (213) 386-8590 or (800) 293-1370.
Yes, this is considered a life event and you are eligible to add your dependent within 30 days from the birth. Contact the Administrative Office to obtain the Enrollment Forms to add your new dependent.
You are allowed to add or drop a dependent during the Plan year if you have a qualifying life event such as a birth, marriage, divorce or your spouse loses their coverage. If you are adding a dependent you will be required to complete an Enrollment Change Form, obtainable through the Administrative Office or this website. You must add or drop your dependents within 30 days of the qualifying life event.
Contact the Administrative Office to verify your mailing address. If your mailing address is not correct, you will need to submit your change of address in writing including your signature to the Administrative Office. If your address is correct, you can contact your Health Plan provider and request a new card.
Our next annual Open Enrollment period begins November 2016 for Plan changes effective January 1, 2017. If you have moved out of your current Plan’s service area please contact the Administrative Office at (213) 386-8590 or (800) 293-1370.
Any changes made during the Open Enrollment period take effect January 1, 2016.
No, your coverage will continue under your present Health Plan as long as you remain eligible.
No, if you reside within our HMO/EPO service area, you must enroll in an HMO/EPO Plan. If your primary residence is outside an HMO/EPO service area, the Fee-For-Service PPO Plan is available.
No, changing your Health Plan provider can be made once a year during the annual Open Enrollment period. You can, however, change your medical primary care physician or your dental office during the calendar year.
No, as long as you are eligible for Plan benefits based on Active work hours these benefits are offered to you at no cost. If you lose coverage you will be offered COBRA Continuation of Coverage, which you will be required to submit monthly premiums to the Administrative Office to continue your healthcare.
No, unfortunately if you missed the annual Open Enrollment period you can no longer make changes until the next annual Open Enrollment period. The exception to this rule is if you move outside of your current Health Plan’s service area.
The up and down arrows indicate the ability to reverse the order in which the information appears, either by date or alphabetically.
A drop-down list is a list of similar items that appear when the arrow in the drop down list box is clicked. Only one item may be selected in the list at a time. When an item is selected, the information that appears on the page is specific to that item.
When any text (alphabetic or numeric) is entered into the search box, the page will filter and redisplay with all items that contain the entered text. The search is specific to the page, not the entire MemberXG site. (For example, by searching for 2017 in the search bar in Work History, all contributions for a Fund for that month would display).
According to HIPAA privacy laws, a member is unable to view Protected Health Information (PHI) regarding a spouse, unless an authorization to release PHI is on file at the Administrative office. A member is unable to view Protected Health Information for a dependent who has reached the age of majority for the state where the dependent lives. Most states consider the age of majority to be 18, except Alabama (19), Nebraska (19), Colorado (21), Mississippi (21) and Puerto Rico (21).
Multiple dates will appear if there is a change in eligibility. A change in eligibility may include the addition of a dependent or spouse, loss of eligibility for a spouse or dependent, or a change in the eligible benefit plan or benefit level.
Please contact the Administrative Office if you are currently showing XELG under your eligibility. You will be required to fill out paperwork to enroll in a plan(s).
According to HIPAA privacy laws, a member is unable to view Protected Health Information (PHI) regarding a spouse, unless an authorization to release PHI is on file at the Administrative Office. A member is unable to view Protected Health Information for a dependent who has reached the age of majority for the state where the dependent lives or for a dependent who has specifically asked to keep their record private. Most states consider the age of majority to be 18 except Alabama (19), Nebraska (19), Colorado (21), Mississippi (21) and Puerto Rico (21).
Your spouse and dependent(s) may set-up their own MemberXG log in to view their information. The sign up instructions are the same for a dependent or spouse as they are for a member.
Search for the work period by typing “201705” in the search box.
Hours worked in a month are submitted by the employer by the 25th of the following month. The Administrative Office enters the hours received from the employer as quickly as possible but may not be in the system until the 5th of the month, two months after the work was performed. For example, if you worked in April, the hours may not appear in MemberXG until June 5.
Reciprocal hours are often received by the Administrative Office up to 2-3 months after work is performed. For instance, April hours, may not be received until June. However, should you need hours to be verified in order in to receive Eligibility, you are encouraged to contact the Administrative Office and ask for the Reciprocity Department.
“Refno” is an abbreviation for reference number that identifies the remittance submitted by the employer. If you have a question about a specific employer contribution, call the Administrative Office and provide the reference number.
In some older payments, the Net Amount appears in the Gross Amount field and the Gross Amount appears in the Net Amount field. Although the display fields are reversed, the issued payment was correct. Please contact the Administrative Office and ask for the Vacation Department, should you have additional questions.
You will be able to see deductions taken from the vacation check in the “Withholdings Total” column.
Click the arrow in the “Transaction Date” column. The arrow will re-order the information showing the most current transactions first.
A check will have a status of “P” for Paid and “PD” for Paid by Direct Deposit.
Participants in the Southern Nevada Carpenters Annuity Plan will see the activity of contributions into the Plan and transactions of monies sent to Prudential, the Plan’s record keeper, within this page. Participants in the MDS-Millwright Deferred Savings Plan will see the activity of contributions into the Plan and transactions of monies sent to UBS, that Plan’s record keeper, within this page
This represents the monthly benefit amount of a single-life annuity at age 65 for vested participants.
Your vesting status shows at the end of the paragraph of text above the table of data.
You are able to see the detail of each plan year, including the contributions making up the totals by clicking on the orange button with the year.
Only Southwest Carpenters Pension information is displayed in MemberXG. Should you need information related to merged plans, please contact the Administrative Office and ask for the Pension Department.
You will see the total of your withholdings from your monthly pension in the “Withholdings Total” column.
You will see the abbreviations related to the status of the payment. For example, “P” is Paid and “PD” is Paid by Direct Deposit.
All monthly contributions are due on the 15th of the month following the work month. Contributions received after the 25th of the month following the work month are considered delinquent and will be assessed liquidated damages and interest. Contribution reports and payment must be received the last business day before the 25th if the 25th day falls on a weekend or holiday. Timely reporting of contributions is necessary for the administrative office to properly credit contributions to participants. Late reporting may adversely affect the crediting of health, pension and/or vacation contributions.
Yes, employers are required to submit a remittance report for each open agreement or classification on file for every open work month. If you did not employ carpenters or other covered crafts in the previous work month, you must submit a No Work report. Failure to submit a No Work report will be considered a delinquency. Instructions for submitting a No Work report are provided in the EmployerXG Quick Start Guide.
No. All contributions required by the Trusts are defined in the applicable labor agreement. Paying the hourly contributions to an employee in lieu of contributions to any one of the individual Trusts will not relieve you of the obligation to remit contributions to the Trusts.
As a contributing employer, it is your responsibility to make accurate reports to the Trusts and to report any errors in a timely manner. The Board of Trustees has anticipated that an employer may erroneously report an employee to the Trusts from time to time. In such cases, the Board will consider a request for a refund of such monies paid in error. However, refunds are considered only if the request is received in a timely manner and certain conditions may apply.
If you find that an employee has been omitted or under reported, you may submit a supplemental report for the appropriate work month by using the Create Remittance option in EmployerXG.
Do not attempt to correct reporting errors in a previous month by making adjustments to the current work month. The reporting of negative hours in lieu of requesting an adjustment is not permitted.
No. The Trusts do not accept contributions on sole owners or sole proprietors.
Yes. Under certain conditions contributions will be accepted under the C4A Resolution. To add participants to the C4A program, complete the C4A application and the Declaration of Company Status. Note that only the classifications listed in the C4A Resolution qualify for the C4A program. Please contact an Employer Services Representative at 213-386-8590 for more information or to be set up for C4A reporting.
At the discretion of the Board of Trustees, an employer who is signatory to a Collective Bargaining Agreement may also enter into a Participation Agreement allowing employees who are not covered by a Bargaining Agreement to participate in the Southwest Carpenters Health and Welfare Benefit Plan. Payments are at a flat monthly rate. Please contact the Administrative Office for information and eligibility requirements. If interested in Non-Bargaining Coverage, contact an Employer Services Representative.
To enroll your Non-Bargaining employees in the Trust’s Health and Welfare coverage, all of the following conditions must be met:
The agreements and rates available for reporting in EmployerXG are based upon agreement or project information provided by the Contract Administrator. If you believe that a rate is incorrect or missing, please contract Employer Services immediately for assistance.
If this situation arises, contact the administrative office at 213-386-8590 and ask to speak with the Audit and Collections Department, as soon as possible. If you are unable to pay your full remittance, it is important that you submit the report on time. Failure to submit a timely report may result in the termination of participant benefits. A report submitted without payment will incur the same liquidated damages and interest as a fully funded late report.
Remittance reports filed on EmployerXG that are not funded by the 1st of the month following the month the report was due will be posted by the Administrative Office as unfunded reports.
Please contact Employer Services at 213-386-8590. When you call, please be prepared to give the Employer Services representative a valid email address. You will then be sent a form letter with the necessary information to sign up on EmployerXG, along with an Invitation Code.
Please contact Employer Services at 213-386-8590. They will work with you to get your file(s) mapped, so you can use them as your template to file via EmployerXG. Additional mapping may be required when agreements are added or contract rates have changed.
In this case, in addition to the Social Security Number (SSN), you will need the employee’s full First and Last names and Date of Birth.
Yes, you should enter Classification for an employee. Your rate sheets for your area have both the apprentice level and apprentice percentage, and the apprentice level drop down in EmployerXG will correspond to the information in the rate sheet. Should you need a rate sheet, please contact Employer Services at 213-386-8590.
Yes. You must enter hours for all Apps that are listed in a report. If your agreement includes an App for “Sun/Hol” you should only include hours worked on a Sunday or Holiday.
Please enter the date that you are finalizing the report in EmployerXG. Do NOT enter a date in the future. After you have finalized your report, you can send your check in to the Administrative Office. Remember: Checks received after the 25th of the month are considered delinquent and contributions are then subject to liquidated damages regardless of the date the remittance was submitted in Employer XG. Should you have questions about this procedure, please contact Employer Services at 213-386-8590.
If you are unable to put in an actual check number, please just use a “dummy” check number when filing your remittance report(s).
To pay your remittance by EFT choose this method on the upper left comer of the payment screen and follow the instructions to enter your banking information. If you choose this method a receipt will be available as of the scheduled payment date.
IMPORTANT NOTE: lf you have an ACH filter on your bank account, please first contact your bank and add the CSAC Company ID 1953687194 as an approved payee.
Also, please note that NSF electronic payments are subject to a $25.00 charge.
No, do NOT use any dashes, just the nine-digit SSN of the employee.
Check to see if you might have any “phantom” blank lines in the spreadsheet. The spreadsheet/file will not upload if there are. To remove blank lines, highlight the lines and hit delete.
You can reference the EmployerXG Quick Start Guide, or contact Employer Services at 213-386-8590.
Some general guidelines to remember: