Vacation Explanation of Benefit

The Southwest Carpenters Vacation Trust was established as a result of contract negotiations between the Regional Council and Local Unions in the twelve Southern California counties, Arizona, Colorado, Nevada, Utah and New Mexico affiliated with the United Brotherhood of Carpenters and Joiners of America and employers.

All contributions to the Vacation Plan are made in accordance with the provisions of the Collective Bargaining Agreements.  Most of these agreements require the employer to pay into the Plan at a fixed rate for each hour a participant works or is paid. Other agreements require employers to pay into the Plan on the basis of “benefit hours” which can be less than the hours actually worked.  

Benefits will be paid to each participant only to the extent that contributions have been received by the Trust. The amount of benefits an eligible participant will receive is the total of all contributions made on the participant’s behalf by the participant’s employer(s) during the preceding six month work period, less any amount paid on the participant’s behalf to Supplemental Dues, Carpenters Legislative Improvement  Committee (“CLIC “) or New Mexico Political Action Committee (“NMPAC”).

Vacation Payout Periods

There are two payouts per year, July and December. Hours worked in the period from September through February are distributed the following July 1. Hours worked in the period from March through August are distributed the following December 1.  Check your Vacation hours on MemberXG.

Vacation Request Forms

A participant must file a Vacation Request Form in order to receive their Plan Benefits. These forms are mailed to eligible participants in April and October each year.

Benefits will be paid on or about July 1 and December 1 of any year provided that the Administrative Office receives the participant’s Request for Benefit form by June 15 or November 15 of that year respectively.

If a participant does not file a Request for Benefit Form within two years after the original July 1 or December 1 distribution date applicable to the amount of vacation benefit, the participant is deemed to have elected to contribute the amount of such benefit to the Plan and released to the Plan all right, title and interest in and to such payment.

Hardship withdrawals are not available under this Plan.

Vacation Claims

A statement is included on the participant’s benefit distribution check voucher or direct deposit statement.  The statement will show each employer who has contributed to the Plan on the participant’s behalf, the number of hours reported, and the total contributions made by each employer for the work period covered by the distribution.

If the amount of the Plan benefit check does not agree with the participant’s records, the participant should request the Administrative Office to review the contribution records. A Vacation Claim Form is included with the check voucher when the check is mailed to the participant. It is important to submit check stubs with this form showing the employers that the participant worked for, the dates of work, and the amounts deducted.

Upon receipt of a request for a review, the Administrative Office will check the benefit paid to the participant against the amount claimed. If an employer failed to contribute all amounts due to the Plan, collection efforts will be made.

Unless a claim is filed within 60 days of the transmittal of the benefit distribution check, it will be assumed that the payment is correct.

Vacation Affidavit of Forgery

If you have reason to believe that your benefit check has been forged and cashed by another person you will need to file an Affidavit of Forgery. This form will need to be completed and signed in the presence of a Notary Public and then submitted to the Administrative Office.

Vacation Liens for Spouse or Child Support

Your Plan account is subject to levy for a spouse or child support. If the Plan receives a levy against your account, all or a portion of your vacation benefit can be levied. The Administrative Office will notify you in writing if a levy is received for your account. 

Employment Development Department (EDD) Inquiries

The Administrative Office is receiving inquiries from the Employment Development Department (EDD) regarding Unemployment, Disability and Paid Family Leave benefits. The EDD is assuming that the Southwest Carpenters Vacation Trust is an employer of the participants and the Vacation distributions are wages. The Trust Fund is not an employer. Questions regarding the EDD and these benefits should be referred to the Vacation Department.

Vacation Appeals

A person whose claim for benefits under the Plan has been denied in whole or in part by the Administrative Office may petition the Board of Trustees for review of the denial.  

Vacation Summary Plan Description

This Southwest Carpenters Vacation Trust Summary of Plan Description ("SPD") gives you a summary of the operations of the Plan, including crediting of employer contributions, eligibility for, and payment of benefits, circumstances which may result in disqualification, denial or loss of benefits, and the procedures for filing a claim for benefits.

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