Vacation Explanation of Benefit

The Southwest Carpenters Vacation Trust was established as a result of contract negotiations between the Regional Council and Local Unions in the twelve Southern California counties, Arizona, Colorado, Nevada, Utah and New Mexico affiliated with the United Brotherhood of Carpenters and Joiners of America and employers.

All contributions to the Vacation Plan are made in accordance with the provisions of the Collective Bargaining Agreements.  Most of these agreements require the employer to pay into the Plan at a fixed rate for each hour a participant works or is paid. Other agreements require employers to pay into the Plan on the basis of “benefit hours” which can be less than the hours actually worked.  

Benefits will be paid to each participant only to the extent that contributions have been received by the Trust. The amount of benefits an eligible participant will receive is the total of all contributions made on the participant’s behalf by the participant’s employer(s) during the preceding six month work period, less any amount paid on the participant’s behalf to Supplemental Dues, Carpenters Legislative Improvement  Committee (“CLIC “) or New Mexico Political Action Committee (“NMPAC”).

Vacation Payout Periods

Refer to the chart below for Vacation Payout Periods. Participants can check their Vacation hours on MemberXG.

Hours worked for the period….

…will be paid the following

September - February

July payout

March – August

December payout

Vacation Benefit Disbursement

Beginning with the December 1, 2021 payout, Participants will no longer be required to file a “Request for Benefit” form with the Administrative Office in order to receive plan benefits.

Vacation Plan distributions will be sent automatically to Participants when the Administrative Office has a current address and enrollment information on file.

Payments will be made as described below:    

  1. Payment by Direct Deposit, on or before July 1st and December 1st, when verified banking information is on file.
    • The deadline to provide banking information is November 1st for the December 1st distribution and June 1st for the July 1st
    • New banking information can be uploaded through the MemberXG portal. Go to the Document Center and choose Upload.
    • To delete banking information previously submitted, contact the administrative office at (213)386-8590 or toll free at (800)293-1370 or email
  2. Payment by Physical Check to the address on file, mailed on or after July 1st and December 1st, when verified banking information has not been provided.

Participants can view their work history and disbursements, upload new banking information or submit a change of address by logging onto MemberXG.

Hardship withdrawals are not available under this Plan.

Voluntary Deductions for Window Dues

Participants may authorize the Administrative Office to automatically deduct 6 months of Window Dues ($120) from their vacation benefit to be sent to the Southwest Regional Council of Carpenters (SWRCC) for credit by the local union. 

  • Once an authorization is submitted $120 will be automatically deducted from the participant’s vacation benefit for each payout (July 1 and December 1), as long as the current balance is greater than or equal to $120.
  • Once the funds are deducted and sent, the SWRCC or the Local Union will credit those funds to the participant’s account balance.

The authorization to deduct window dues will remain in effect until withdrawn in writing.

Vacation Claims

A statement is included on the participant’s benefit distribution check voucher or direct deposit statement.  The statement will show each employer who has contributed to the Plan on the participant’s behalf, the number of hours reported, and the total contributions made by each employer for the work period covered by the distribution.

If the amount of the Plan benefit check does not agree with the participant’s records, the participant should request the Administrative Office to review the contribution records. A Request for Check Stub Review is included with the check voucher when the check is mailed to the participant. It is important to submit check stubs with this form showing the employers that the participant worked for, the dates of work, and the amounts deducted.

Upon receipt of a request for a review, the Administrative Office will check the benefit paid to the participant against the amount claimed. If an employer failed to contribute all amounts due to the Plan, collection efforts will be made.

Unless a claim is filed within 60 days of the transmittal of the benefit distribution check, it will be assumed that the payment is correct.

Vacation Affidavit of Forgery

If you have reason to believe that your benefit check has been forged and cashed by another person you will need to file an Affidavit of Forgery. This form will need to be completed and signed in the presence of a Notary Public and then submitted to the Administrative Office.

Vacation Liens for Spouse or Child Support

Your Plan account is subject to levy for a spouse or child support. If the Plan receives a levy against your account, all or a portion of your vacation benefit can be levied. The Administrative Office will notify you in writing if a levy is received for your account. 

Employment Development Department (EDD) Inquiries

The Administrative Office is receiving inquiries from the Employment Development Department (EDD) regarding Unemployment, Disability and Paid Family Leave benefits. The EDD is assuming that the Southwest Carpenters Vacation Trust is an employer of the participants and the Vacation distributions are wages. The Trust Fund is not an employer. Questions regarding the EDD and these benefits should be referred to the Vacation Department.

Vacation Appeals

A person whose claim for benefits under the Plan has been denied in whole or in part by the Administrative Office may petition the Board of Trustees for review of the denial.  

Vacation Summary Plan Description

This Southwest Carpenters Vacation Trust Summary of Plan Description ("SPD") gives you a summary of the operations of the Plan, including crediting of employer contributions, eligibility for, and payment of benefits, circumstances which may result in disqualification, denial or loss of benefits, and the procedures for filing a claim for benefits.

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